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An employer must give employees a ‘written statement of employment particulars’ if their employment contract lasts at least a month or more. This isn’t an employment contract but will include the main conditions of employment.
The employer must provide the written statement within 2 months of the start of employment.
If an employee works abroad for more than a month during their first 2 months’ employment, the employer must give them the written statement before they leave.
What a written statement must include –
A written statement can be made up of more than one document (if the employer gives employees different sections of their statement at different times). If this does happen, one of the documents (called the ‘principal statement’) must include at least:
the business’s name
the employee’s name, job title or a description of work and start date
if a previous job counts towards a period of continuous employment, the date the period started
how much and how often an employee will get paid
hours of work (and if employees will have to work Sundays, nights or overtime
holiday entitlement (and if that includes public holidays)
where an employee will be working and whether they might have to relocate
if an employee works in different places, where these will be and what the employer’s address is
As well as the principal statement, a written statement must also contain information about:
how long a temporary job is expected to last
the end date of a fixed-term contract
who to go to with a grievance
how to complain about how a grievance is handled
how to complain about a disciplinary or dismissal decision